Fire Assessment Center Writing Assignments

Most fire departments today employ some form of promotional process to determine who will be the best promotional candidate. This process may involve a full promotional assessment center to evaluate candidates, as well as various events, including (but not limited to) a written examination and/or exercise, an in-basket exercise, an oral interview, a teaching demonstration, an oral presentation, a leaderless group (where a topic is given to the group to solve and evaluators see who takes on the leadership roles), a personnel counseling or role-play scenario, and/or a fireground emergency simulation scenario.

Regardless of what process your fire department uses to evaluate who will make the promotional eligibility list, it's critical that you put yourself in the shoes of the position you aspire to fill long before you actually take the promotional exam. Doing so allows you to appropriately prepare for what you're getting into and to be the best you can be in the testing process. More importantly, it allows you perform at your best if and when you are promoted to the position!

With that in mind, let me share four of my secrets, or rather best practices, for getting promoted in the fire service.

1: Start Studying Now

Don't wait to start studying for the next promotional exam. Smart promotional candidates prepare for the promotional exam years in advance. In fact, really smart candidates start preparing the day they are hired. That doesn't mean they don't focus on being the best probationary firefighter they can be. It means they realize that in order to be a great fire officer, they first have to be a great firefighter. They realize that they have to learn as much as they can about their current position while also building upon that rank's knowledge base and, further, to learn as much as they can about the rank they may hold in 5 or 10 years down the road.

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If you haven't seen your department's written examination reading list lately, I encourage you to obtain it. You'll probably see that it contains a number of books that, if stacked vertically off of the floor, will reach to your knees, if not your waist. Think about it: Thousands of pages to read, just to prepare for the written examination. Do you honestly think you'll be able to read and comprehend all of that information in a few months? Realistically, no. Take the time to start reading the material over the course of years, reading it multiple times to ensure that you can actually comprehend it all, and aren't just regurgitating it.

Key Point: It's easy to put off studying, saying you're too busy with your personal or professional life. Guess what? You aren't going to find any extra time as your family grows and you get older. Life is always going to be busy, so don't put off what you can do now, because you may never have the perfect time later. Chip away at the stone, or as the adage goes, "slow and steady wins the race."

2: Prepare UP

I learned a good lesson from Jim Edwards, a smart retired deputy chief of the Oakland (Calif.) Fire Department, whom I was fortunate enough to have as a supervisor when I was a student firefighter with his department (a work experience program through the Chabot College Fire Technology Program where I currently teach). He told me that if I ever wanted to promote in the fire service, I would need to prepare not just for the position I was testing for, but for one position above, even if I had no desire to ever end up in that next up position. Why is that critical?

  • It allows you to know what your future supervisor may expect of you (very important).
  • It allows you to get a bigger picture view of what is required of the position to which you aspire.
  • It allows you to go farther outside your comfort zone in regard to preparing for the position (training, education, experience, etc.).
  • Depending on your department, you may find yourself having to step into the next position up on occasion, whether you want to or not.

Key Point: I've seen more personnel than I care to mention who have put off taking certain classes, receiving certain certifications or even getting involved in certain experience activities because they figured they would wait until after the promotion to start doing so. Because we're not in control of when we'll be promoted, I encourage you to take advantage of things when they come up, even if they're not at the perfect time.

As noted, that perfect time may never arrive, and when you do get promoted, trust me, you'll be very busy learning your new position. I know of a recently promoted battalion chief who had not taken many of the suggested classes for the rank for whatever reason. Instead, while trying to learn his new job, he was trying to scramble to get those classes done when he could have taken them as a captain when he had the time to do so.

3: Know the Answer to "Why?"

Many promotional candidates enter the promotional process without a good grasp of why they want the promotion. But you should always be ready to articulate why you want the promotion. This sounds easier than it is. Promotional process raters and departments want promotional candidates who actually want the promotion for the right reasons, and who are very enthusiastic and passionate, not to mention prepared and ready to take on the challenges of the promotion. In my opinion, the right reasons for promotion can include:

  • Wanting to make a positive difference in your department, in your community, and with your personnel.
  • Wanting to get involved in the bigger picture.
  • Wanting to take on leadership roles.
  • Wanting to use the promoted position as experience for additional promotions in the future.
  • Wanting to be able to serve as a role model and mentor for those aspiring to be the best they can be or those that want to promote to the position you aspire to at some point.

Make the effort to ask for the promotion in the oral interview—something many candidates don't even do. Even though it could be assumed that you are taking the promotional exam, thus you want the position, you can't assume anything. When I serve as a rater for our department or others, I favor those candidates who can really throw out their reasons for promotion, which shows me how bad they want the position, and how well they have actually taken the time to research and prepare for what they were getting into, something many candidates fail to do.

If you want the promotion for the money or the power, please do everyone a favor and stay at your current position. We all know that you may make more money (on paper in a promoted position), but in some departments, it's very possible that lower-ranking personnel may make more than promoted personnel due to increased overtime opportunities. If you want the promoted position for power or ego reasons, then do those you may have to supervise in the future (and the public) a favor and don't take the promotion. You'll be miserable in the long run and so will they. We've all seen this happen too many times around the country.

Key Point: There is a great chance you will have to successfully pass an oral interview to get promoted. Some of the questions they will ask you will probably focus on how you have prepared for the position, what you will do in the position should you get it and, of course, why you want the position—so be prepared to answer appropriately.

4: Prepare for the Position, Not the Test

Many candidates focus too much on preparing for each of the aforementioned promotional process events, as opposed to preparing for the actual position. Don't get me wrong, it's critical to find out which of the events your department uses and to understand how to be successful in each of the events. However, don't get so focused on those events that you fail to consider the more practical aspects of the position.

Example: A few years ago, one of our now retired battalion chiefs was involved with creating the fireground emergency simulations for the promotional exam. He was our resident wildland firefighting expert, and everyone knew that he usually used a wildland fire as one of the two simulations on promotional assessment centers. When I took the battalion chief's test, neither of the two simulations he created was a wildland fire scenario. One was a WMD/hazmat incident and the other was an apartment complex fire with multiple victims.

Some of my fellow candidates focused only on preparing for a wildland fire because they figured that is what he would give them and, thus, they either failed or did not do as good as they could have. The lesson learned: Prepare to manage all types of events you may be faced with in the position. Company officers and/or battalion chiefs will have to manage fires (structure, wildland), hazmat incidents, MCIs, technical rescue incidents and virtually any other type of incident that requires multiple resources to effectively mitigate the situation.

Key Point: If you prepare to manage any incident, then it doesn't matter what is thrown at you during the promotional examination. The same goes for a personnel counseling session or a role-play scenario. If you've already prepared to manage a personnel problem before it happens, you should be able to successfully manage the one that is thrown at you in real life.

In Sum

Regardless of the rank for which you are preparing—engineer, company officer, battalion chief, division chief, assistant chief, deputy chief and even fire chief—it is critical to be prepared for any of those aforementioned events that you may encounter in your pursuit of the badge, and do so well in advance of having to manage them in real life!


Steve Prziborowski has more than 20 years of fire service experience, currently serving as the deputy chief of training for the Santa Clara County Fire Department in Los Gatos, Calif., where he has worked since 1995. He is also an instructor for the Chabot College Fire Technology Program in Hayward, Calif., where he has been instructing fire technology and EMS classes since 1993. Prziborowski is a past president of the Northern California Training Officers Association, and was named the 2008 Ed Bent California Fire Instructor of the Year. He is a state-certified Chief Officer and Master Instructor, and has received Chief Fire Officer designation through the Commission on Professional Credentialing. Prziborowski has a master’s degree in emergency services administration, and has completed the Executive Fire Officer program at the National Fire Academy. He is also a regular presenter at fire service events across the country, and has authored numerous articles in all of the major fire service publications. He is also the author of three books, How To Excel At Fire Department Promotional Exams, The Future Firefighter’s Preparation Guide and Reach For The Firefighter Badge.

The emergency simulation, also called the fire simulation, the tactical exercise, the tactical problem, or some other similar name, can be one of the most challenging portions of a fire service promotional examination assessment center. Many fire departments require a candidate to actually obtain a minimum score of 70% in these exercises to pass the overall assessment center and be eligible for promotion.

Some general guidelines when faced with your next emergency simulation include:

  1. Expect to have a firefighter down, missing or trapped. Hopefully when this happens, you will already have your Rapid Intervention Crew (RIC) already in place, ready for immediate evacuation.
    1. Determine you actually heard the distress signal.
    2. Attempt to make contact with the firefighter(s) to have them remain calm, find their last known location, determine their situation, amount of air remaining, etc.
    3. Activate the RIC, ensuring they heard the traffic and know their objectives.
    4. Don't forget to replace the RIC with at least one additional RIC.
    5. Request additional fire resources (1 or 2 alarms).
    6. Have a chief officer assume the RIC Group Supervisor role.
    7. Request at least one ambulance (code 3) if not already on scene.
    8. Switch firefighting operations to an additional radio channel, keeping the firefighters in danger on the same channel they were on.
    9. As challenging as this can be, don't forget the rest of the incident you are already running; if the fire goes unattended, the level of danger for the RIC and the firefighters in danger will significantly increase.
    10. Prepare for Critical Incident Stress Debriefing.
  2. Expect to have to evacuate or shelter-in-place local residents or occupants.
    1. Know your local policy and who is responsible for evacuation (typically law enforcement personnel).
    2. If you have multiple law enforcement personnel, also request a law supervisor to coordinate those efforts and reduce your span of control.
    3. Provide air monitoring to determine if any hazards are present.
  3. Expect to have medical patients; have a plan to treat and transport them.
    1. If you have multiple patients, besides requesting ambulances, consider requesting a medical supervisor to oversee patient care and transportation.
    2. Establish a Medical Group Supervisor.
    3. Consider activating the local mass casualty incident plan to alert the hospitals, other fire departments, other public safety agencies, and the local Emergency Medical Service (EMS) agency of a possible significant EMS system impact.
  4. Call resources early, and don't forget to request appropriate resources.
    1. If you have a fire during a simulator, expect it to go to at least a second (if not third alarm). Depending on how much your department wants to torture you, you could be requesting even more resources.
    2. Most departments are not going to give you a 747 into a hotel in the middle of the night, especially at the captain or battalion chief level. Most of them will be a little more realistic. Giving battalion chiefs and captains a two story house with a rescue and even a downed firefighter can be challenging enough.
    3. Captains and battalion chiefs should be able to handle a second or third alarm assignment with minimal issues.
    4. Don’t forget the appropriate notifications, as well as fire and non-fire resources, such as law enforcement, gas and electric, ambulances, city officials, senior staff, fire investigators, public information officers, etc.
  5. Try to always have a full alarm assignment in staging. Why?
    1. Besides doing so for common sense reasons (because when you need resources, it typically takes five to ten or more minutes to get them to the scene, especially if they are from other departments and have to go through the mutual aid request process), it allows you to handle those "immediate need" issues that will pop up.
    2. Immediate need issues can be a firefighter down or missing, a medical patient, a person needing immediate rescue from a window or perilous situation, a fire spreading to exposure(s), etc.
  6. Be ready to explain your actions: why you did or did not do something. There are many right ways to accomplish the same task or manage the same incident. You’re getting evaluated on your thought process and decision making, so be prepared to defend your actions or non-actions.
  7. Remember if you didn't say it, you didn't do it and don’t get credit for it. Yes, every point counts, and you’ll need all you can get to get promoted.
  8. You may have to fill out documentation.
    1. You may have something as simple as a piece of blank paper to write on, a tactical worksheet typically used in your agency or an ICS 201 (Incident Briefing) Form.
    2. Use what is recognized (and that you are comfortable with) in your agency, and write quickly and neatly; you may or may not be graded on your written communications and/or your spelling, neatness or grammar.
  9. You may have a white board, chalk board or flip chart to write on to draw a site map.
    1. If so, don't forget to include apparatus placement, hose line placement (including the hydrant and line from the engine to the hydrant), personnel placement, and any other pertinent factors such as the command post, staging area, standpipes, sprinkler system connections, etc.
  10. Know and use the Incident Command System.
    1. Be able to establish Command or I.C. (Incident Command), whichever your department uses.
    2. Use appropriate methods to decrease your span of control (establish Groups or Divisions, Branches).
    3. Use correct ICS terminology – “Roof Group” is not appropriate since group is a function and there are numerous things to potentially accomplish on a roof – ventilation, fire attack, rescue, forcible entry, etc. Assigning someone as Roof Division would indicate they are responsible for ALL operations on the Roof.
  11. When assigning units, make sure you:
    1. Advise them who they report to. If they are the first unit in that area or performing that task, make sure you advise the officer he/she is in charge and is known as the Ventilation Group Supervisor or whatever title they have been advised.
    2. Advise them of their tactical objectives, no more than three at a time.
    3. Have them provide a “CAN” report – conditions, actions, needs.
    4. Hear back from them that they confirm their task, title and objectives.
  12. If you are requesting things through a dispatcher, try to not ask for more than three (3) things at a time.
    1. Any more will overload them and you will run the risk of not getting what you ask for.
    2. So instead of dropping a salvo load on them asking for: a second alarm, three ambulances, an ambulance supervisor, law enforcement, the gas and electric company and a safety officer, pick the three most important items and start with those.
    3. Then wait a minute or two (allowing dispatch to process your request) and then ask for three more.

The emergency simulation exercise can be one of the most challenging exercises of a fire service promotional process. If you want to be successful at the promotional examination, including the emergency simulation, it is critical that you prepare for the position you aspire to – as opposed to just preparing for the test. Too many people focus on preparing for the test and then when they forget to prepare for something, they are thrown a curve ball that they swing and miss at, and lose valuable points.

For example, one of our battalion chiefs is known for his wildland firefighting command ability and used to put together promotional simulations. On one test, a few candidates spent too much time preparing for a wildland event (thinking that is what he would use) and they were taken aback when there was not a wildland event on the simulation. They had spent too much time preparing for a wildland event and forgot about the other types of events an officer could be faced to manage – commercial structure fires, apartment fires, hazardous materials incidents, weapons of mass destruction events, mass-casualty events, etc. Had they instead just focused on preparing for the position of battalion chief, and not just the test itself, they might have been more successful and would have been able to handle anything that was thrown at them.


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