Gcflearnfree Word 2010 Lesson 14 Homework

In Word shapes can be added and altered to add clarity and visual appeal. Use shapes in Word for all types of Word documents.

Introduction

You can add a variety of shapes to your document, including arrows, callouts, squares, stars, and flowchart shapes. Want to set your name and address apart from the rest of your resume? Use a line. Need to create a diagram showing a timeline or process? Use flowchart shapes.

In this lesson, you will learn how to insert a shape and format it by changing its fill color, outline color, shape style, and shadow effects. Additionally, you will learn how to apply 3D effects to shapes.

Using shapes

Video: Working with Shapes in Word 2010

Watch the video (3:21).

Word's large shape collection allows you to organize and design the image you want. While you may not need shapes in every document you create, they can add visual appeal. To use shapes effectively, you'll need to know how to insert a shape and format it by changing its fill color, outline color, and shape style, as well as add 3D effects.

To insert a shape:

  1. Select the Insert tab.
  2. Click the Shapes command.
    The Shape command
  3. Select a shape from the drop-down menu.
  4. Click and drag the mouse until the shape is the desired size.
    Creating a new shape
  5. Release the mouse button.

To resize a shape:

  1. Click the shape to select it.
  2. Click and drag one of the sizing handles on the corners and sides of the shape until it is the desired size.
    Resizing the shape
  3. To rotate the shape, drag the green handle.
    Rotating the shape
  4. Some shapes also have one or more yellow handles that can be used to modify the shape. For example, with star shapes you can adjust the length of the points.
    Modifying the shape

If you drag the sizing handles on any of the four corners, you will be able to change the height and width at the same time. The sizing handles on the top or bottom of the shape will only allow you to resize vertically, while the handles on the left and right sides will resize the shape horizontally.

To change the order of shapes:

If one shape overlaps another, you may need to change the ordering so the correct shape appears in front. You can bring a shape to the front or send it to the back. If you have multiple images, you can use Bring Forward or Send Backward to fine tune the ordering. You can also move a shape in front of or behind text.

  1. Right-click the shape you want to move.
    Right-clicking the shape
  2. In the menu that appears, hover over Bring to Front or Send to Back. Several ordering options will appear.
    Selecting an ordering option
  3. Select the desired ordering option. The shapes will reorder themselves.
    The reordered shapes

In some cases, the ordering option you select will not affect the ordering of the shapes. If this happens, select the same option again or try a different option.

Changing a shape's appearance

To change to a different shape:

  1. Select the shape. A new Format tab appears with Drawing Tools.
    The Format tab
  2. Click the Format tab.
  3. Click the Edit Shape command.
    The Edit Shape command
  4. Click Change Shape to display a drop-down list.
    Choosing a new shape
  5. Select the desired shape from the list.
    The new shape

To change the shape style:

  1. Select the shape. The Format tab appears.
    The Format tab
  2. Click the More drop-down arrow in the Shape Styles group to display more style options.
    The More drop-down arrow
  3. Move your cursor over the styles to see a live preview of the style in your document.
    Previewing shape styles
  4. Select the desired style.

To change the shape fill color:

  1. Select the shape. The Format tab appears.
  2. Select the Format tab.
  3. Click the Shape Fill command to display a drop-down list.
    Choosing a fill color
  4. Select the desired color from the list, choose No Fill, or choose More Fill Colors to choose a custom color.

To change the shape outline:

  1. Select the shape. The Format tab appears.
  2. Click the Format tab.
  3. Click the Shape Outline command to display a drop-down menu.
    Choosing an outline color
  4. From the drop-down menu, you can change the outline color, weight (thickness), and whether it is a dashed line.
    A thicker outline

To change shadow effects:

  1. Select the Format tab.
  2. Click the Shape Effects command. A drop-down menu will appear.
  3. Hover your mouse over Shadow. You will see a list of shadow presets.
  4. Move your mouse over the menu options to see a live preview of the shadow effect in your document.
    Choosing a shadow type
  5. Click the desired shadow effect to add it to your shape.

You can select Shadow Options from the drop-down menu and click the Color button to select a different shadow color for your shape.

3D effects

There are two types of effects you can apply to your shapes to give them a 3D appearance: 3-D Rotation and Bevel. 3-D Rotation gives the appearance that you are viewing the object from a different angle, and it can be applied to any shape. Bevel adds thickness and a rounded edge to shapes, but it doesn't work with every type of shape.

To use 3-D Rotation:

  1. Select the shape.
  2. Click the Format tab.
  3. Click Shape Effects from the Shape Styles group.
  4. Hover the mouse over 3-D Rotation. A drop-down menu will appear.
  5. Select the desired rotation preset from the drop-down menu. You can also click 3-D Rotation Options if you would prefer to type custom values.
    Choosing a 3-D rotation preset

To use bevel:

  1. Select the shape.
  2. Click the Format tab.
  3. Click Shape Effects from the Shape Styles group.
  4. Hover your mouse over Bevel. A drop-down menu will appear.
    Choosing a bevel preset
  5. Select the desired bevel preset from the drop-down menu. You can also click 3-D Options if you would prefer to type custom values.

If you click 3-D Options, you'll also be able to change the shape's material to give it a metal, plastic, or translucent appearance, and you can choose the lighting type to change how the shape is illuminated.

Viewing the 3-D Options

Challenge!

  1. Create a new Word document.
  2. Insert a shape.
  3. Change the shape to a different shape.
  4. Change the fill color.
  5. Change the outline color.
  6. Try various shadow effects.
  7. Try various 3D effects.

Get Microsoft Office help using the Ribbon, Quick Access Toolbar, and Backstage view to produce documents in MS Word 2013.

Introduction

Video: Getting to Know Word

Watch the video (4:14).

Word 2013 is a word processing application that allows you to create a variety of documents like letters, flyers, and reports. With the introduction of several enhanced features—including the ability to create and collaborate on documents online—Word 2013 gives you the ability to do more with your word processing projects.

Getting to know Word 2013

Word 2013 is similar to Word 2010. If you've previously used Word 2010, then Word 2013 should feel familiar. But if you are new to Word or have more experience with older versions, you should first take some time to become familiar with the Word 2013 interface.

The Word interface

When you open Word 2013 for the first time, the Word Start Screen will appear. From here, you'll be able to create a new document, choose a template, or access your recently edited documents.

  • From the Word Start Screen, locate and select Blank document to access the Word interface.
    The Word Start Screen

Click the buttons in the interactive below to become familiar with the Word 2013 interface.

Working with the Word environment

If you've previously used Word 2010 or 2007, then Word 2013 should feel familiar. It continues to use features like the Ribbon and the Quick Access toolbar—where you will find commands to perform common tasks in Word—as well as Backstage view.

The Ribbon

Word 2013 uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, each with several groups of commands. You will use these tabs to perform the most common tasks in Word.

Click the arrows in the slideshow below to learn more about the different commands available within each tab on the Ribbon.

  • The Home tab gives you access to some of the most commonly used commands for working with Word 2013, including copying and pasting, formatting, aligningparagraphs, and choosingdocumentstyles. The Home tab is selected by default whenever you open Word.

  • The Insert tab allows you to insert pictures, charts, tables, shapes, cover pages, and more to your document, which can help you communicate information visually and add style to your document.

  • The Design tab gives you access to a variety of design tools, including document formatting, effects, and page borders, which can give your document a polished look.

  • The Page Layout tab allows you to change the printformatting of your document, including marginwidth, pageorientation, and page breaks. These commands will be especially helpful when preparing to print a document.

  • The References tab allows you add annotations to your document, such as footnotes and citations. From here, you can also add a table of contents, captions, and a bibliography. These commands are especially helpful when composing academic papers.

  • You can use the mail merge feature in the Mailings tab to quickly compose letters, address envelopes, and createlabels. This is especially useful when you need to send a letter to several recipients.

  • You can use the Review tab to access Word's powerful editingfeatures, including adding comments and tracking changes. These features make it easy to share and collaborate on documents.

  • The View tab allows you to switch between different views for your document and split the screen to view two parts of your document at once. These commands will also be helpful when preparing to print a document.

  • Contextual tabs will appear on the Ribbon when you're working with certain items, such as tables and pictures. These tabs contain special command groups that can help you format these items as needed.

Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the Ribbon. These tabs are called add-ins.

To minimize and maximize the Ribbon:

The Ribbon is designed to respond to your current task, but you can choose to minimize the Ribbon if you find that it takes up too much screen space.

  1. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon.
    Ribbon Display options
  2. Select the desired minimizing option from the drop-down menu:
    • Auto-hide Ribbon: Auto-hide displays your document in full-screen mode and completely hides the Ribbon from view. To show the Ribbon, click the Expand Ribbon command at the top of screen.
      Auto-hiding the Ribbon
    • Show tabs: This option hides all command groups when not in use, but tabs will remain visible. To show the Ribbon, simply click a tab.
      Showing only Ribbon tabs
    • Show tabs and commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open Word for the first time.

To learn how to add custom tabs and commands to the Ribbon, review our Extra on Customizing the Ribbon.

To learn how to use the Ribbon with touch-screen devices, review our Extra on Enabling Touch Mode.

The Quick Access toolbar

Located just above the Ribbon, the Quick Access toolbar lets you access common commands no matter which tab is selected. By default, it shows the Save, Undo, and Repeat commands. You can add other commands depending on your preference.

To add commands to the Quick Access toolbar:

  1. Click the drop-down arrow to the right of the Quick Access toolbar.
  2. Select the command you want to add from the drop-down menu. To choose from more commands, select More Commands.
    Adding a command to the Quick Access toolbar
  3. The command will be added to the Quick Access toolbar.
    The added command

The Ruler

The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to create more screen space.

The Ruler

To show or hide the Ruler:

  1. Click the View tab.
  2. Click the check box next to Ruler to show or hide the ruler.
    Hiding the Ruler

Backstage view

Backstage view gives you various options for saving, opening a file, printing, and sharing your document.

To access Backstage view:

  1. Click the File tab on the Ribbon. Backstage view will appear.
    Clicking the File tab

Click the buttons in the interactive below to learn more about using Backstage view.

Options

Here, you can change various Word options. For example, you can control the spelling and grammar check settings, AutoRecover settings, and Language preferences.

Account

From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account.

Export

You can choose to export your document in another format, such as PDF/XPS.

Share

From here, you can invite people connected to OneDrive to view and collaborate on your document. You can also share your document by emailing it, presenting it online, or posting it to your blog.

Print

From the Print pane, you can change the print settings and print your document. You can also see a preview of your document.

Save and Save As

Use Save and Save As to save your document to your computer or to your OneDrive.

Open

From here, you can open recent documents, as well as documents saved to your OneDrive or on your computer.

New

From here, you can create a newblank document, or you can choose from a large selection of templates.

Info

The information pane will appear whenever you access Backstage view.

It contains information on the current document. You can also inspectthe document and set protection controls.

Return to Word

You can use the arrow to close Backstage view and return to Word.

Close

Click here to close the current document.

Document views

Word 2013 has a variety of viewing options that change how your document is displayed. You can choose to view your document in Read Mode, Print Layout, or Web Layout. These views can be useful for various tasks, especially if you're planning to print the document.

  • To change document views, locate and select the desired document view command in the bottom-right corner of the Word window.
    Document view options

Click the arrows in the slideshow below to review the different document view options.

  • Read Mode: In this view, all of the editing commands are hidden so your document fills the screen. Arrows appear on the left and right side of the screen so you can toggle through the pages of your document.

  • Print Mode: This is the default view, where you create and edit your document. There are page breaks in between each page, indicating how your document will look when printed.

  • Web Layout: This view removes page breaks. It can help you visualize how your document will display as a webpage.

If your document has many pages, Word 2013 has a handy new feature called Resume Reading that allows you to open your document to the last page you were viewing. When opening a saved document, look for the bookmark icon to appear on the screen. Hover the mouse over the bookmark, and Word will ask if you want to pick up where you left off.

Resume Reading

Challenge!

  1. Open or navigate to the Word 2013 interface.
  2. Click through all of the tabs, and review the commands on the Ribbon.
  3. Try minimizing and maximizing the Ribbon.
  4. Add a command to the Quick Access toolbar.
  5. Hide and show the Ruler.
  6. Navigate to Backstage view, and open your Account settings.
  7. Try switching document views.
  8. Close Word (you do not have to save the document).

Command Group

Each group contains a series of different commands. Simply click any command to apply it. Some groups also have an arrow in the bottom-right corner, which you can click to see even more commands.

Quick Access Toolbar

The Quick Access toolbar lets you access common commands no matter which tab is selected.

By default, it includes the Save, Undo, and Redo commands. You can add other commands depending on your preference.

Account Access

From here, you can access your Microsoft account information, view your profile, and switch accounts.

Ruler

The Ruler is located at the top and to the left of your document. It makes it easier to make alignment and spacing adjustments.

Zoom Control

Click, hold, and drag the slider to use the zoom control. The number to the right of the slider bar reflects the zoom percentage.

Document Views

There are three ways to view a document. Simply click to select the desired view:

• Read Mode displays your document in full-screen mode.

• Print Layout is selected by default. It shows the document as it would appear if it were printed.

• Webpage Layout shows how your document would look as a webpage.

Word Count

Word Count displays the number of words in your document.

Click Word Count to open the Word Count dialog box. Here, you can quickly view your document's statistics, like the number of pages, paragraphs,and lines.

Page Number Indicator

The page number indicator helps you keep track of the number of pages your document contains.

Click the page number indicator to open the document navigation pane. Here, you can search your document by headings or scroll quickly through its pages.

Scroll Bar

Click, hold, and drag the scroll bar to scroll up and down through the pages of your document.

The Ribbon

The Ribbon contains all of the commands you will need to perform common tasks in Word. It has multiple tabs, each with several groups of commands.

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